Resale Certificate Compliance Checklist
Stay audit-ready with this comprehensive annual checklist. Ensure your certificates are properly maintained, stored, and renewed to avoid costly penalties and disruptions.
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What's Included in This Checklist
Scheduled Tasks
Monthly, quarterly, and annual compliance tasks broken down clearly.
Record-Keeping
What documents to keep, how long, and proper organization methods.
Audit Prep
Be ready for any audit with proper documentation and procedures.
Mistake Prevention
Common errors that trigger audits and how to avoid them.
Why Compliance Matters
Misusing or improperly maintaining resale certificates can result in serious consequences. States actively audit businesses and may assess back taxes, penalties, and interest if they find compliance issues.
Common problems include:
- Using certificates for personal purchases (tax fraud)
- Failing to keep copies of certificates on file
- Not updating certificates when business information changes
- Accepting expired or invalid certificates from customers
- Missing state-specific renewal deadlines
This checklist helps you establish a simple routine to stay compliant year-round. Print it out, post it in your office, and check off items as you complete them.